August 2019 Minutes – SAVE MILLERS CREEK

Meeting Minutes – August 19, 2019, 6:30 PM

3740 Beach Blvd (2^nd floor above Compass Bank), Jacksonville, FL 32207

Call to Order: 6:31 PM
Roll Call:
- Board Members: Michelle Wright, Tamara Baker, Scott Bates, Derik Flint, Louis Joseph, Mike Oster, Mike Shannon (Quorum present)
Other Attendees: Marcia Hodgson, John Roland, John Roland IV, Joe Wagner, Chris McMorrow, Lance Young, Wayne Flowers, Deb Bates
Approval of 7/22 Minutes – Mike Oster made motion to accept the July 22, 2019 minutes as written, seconded by Scott Bates (Unanimous approval)

Open Business
Treasurer’s Report – Scott Bates reviewed the 8/18 Statement of Financial Position, total assets $28,312.60; the 7/1 – 8/18 Statement of Activity, expenditures $278.25. Louis Joseph made motion to accept the report, seconded by Derik Flint (Unanimous approval)
Update on COJ Funding Agreement – Tamara Baker, the requested changes for the Amount on the agreement had not been changed; the attorney’s need to get together and have the City make the verbiage changes as discussed. Tamara and Chris McMorrow will talk with Lori Boyer and Leanna Cumber.

Update on Environmental Protection Board Request for Funds – Michelle Wright the EPB board approved a grant for $50,000 for the MCSD restoration project.
New Business
- Bid Proposal Review Process – Wayne Flowers
  The MCSD board vets the bids. They are a government entity, special district board and are bound to award the contract based on the lowest responsible bid per the bid specifications.
- Review and Discuss Bid Proposals: Dames Point Workboats, Gator Dredging, Dredge-it, Brance Diversified
  - All four (4) companies met the bid specifications. The contract was awarded to the lowest bid, Dredge-it. Mike Oster made motion to accept Dredge-it as the project contractor, seconded by Scott Bates (Unanimous approval)
  - Questions/Open Discussion
    - From John Roland – inquired about the two lowest bidders’ previous experience of a project this size
    - From John Roland IV – inquired about completion timeline
    - Lance Young (Brance Diversified) – inquired about method of dredging
    - Bonds
      - Covers the payment of all sub-contractors, performance by specific completion date
      - Removes liability from the MC Special District
      - Michelle Wright will obtain information on the cost of the Bond through SureTec
      - Tamara Baker made motion to move forward with the performance bond, seconded by Scott Bates (Unanimous approval)
    - Liquidated damages – discussed adding to contract
    - Pre and Post test core samples (ECS) of church parking lot
    - Next steps:
      - Pre-construction meeting with Dredge-It before signing contract
      - Work with Wayne Flowers on the contract for 9/16 meeting; Tamara recommended providing a draft contract to Dredge-It to review by Labor Day
      - Michelle Wright volunteered to be point person during the project, Scott Bates and Chris McMorrow as backup.
Next meeting September 16th, 2019, 6:30 PM
Adjournment: 7:15 PM