MILLERS CREEK SPECIAL DISTRICT

MARCH 20, 2017 MEETING MINUTES

The meeting was called to order at 6:30 P.M. by Chair Rene Pulido

ROLL CALL: Board  Present-Rene Pulido, Derik Flint, Sharon Johnson, Barbara McMorrow, Louis Joseph, Chris Rose. Not Present- Jonathan Wright. Also Present- Attorney Wayne Flowers, Gary Hall, Marcia Hodgson, Chris McMorrow, Joe Wagner.

FEBRUARY MINUTES: Motion by Barbara McMorrow to approve the February Meeting Minutes was seconded by Derik Flint. The vote was unanimous in favor.

TREASURER’S REPORT: Treasurer’s Report was delivered by Chris Rose. The current bank account balance is $70,921.29. Approved expenses paid since last meeting:  Lewis, Longman, et. al., for attorney’s fees; Intuit for monthly accounting software; Sharon Johnson for publication and annual post office box fees; and cost of new checks. Chris has one (1) new invoice from Lewis Longman in the sum of $338.00. Sharon moved and Derik seconded a motion to approve payment of the most recent Lewis, Longman invoice. The vote was unanimous to do so. 

No new monies were received from City of Jacksonville for assessment payments. Chris reported he received 8 responses to his letter regarding holding the voluntary contributions from members until early 2018. For accounting and efficiency, any objections not received by May 2017 meeting will be considered waived. Derik moved and Barbara seconded a motion to approve the Treasurer’s Report. The vote was unanimous in favor of approval. 

BUDGET: Following  review and discussion of the 2017-2018 Budget, Chris moved to approve the budget as stated and Derik seconded the motion. The vote in favor of was unanimous. Chris will correct the draft and send the final budget to the Board and Attorney Flowers. Attorney Flowers advised that amendments may be made to the Budget by the June meeting based on review of actual figures. 

LIABILITY INSURANCE: Sharon presented information on the liability insurance proposal received from Holmes Organisation of FL. The annual cost will be $2,599.31. Following discussion, Chris moved to approve the purchase of said coverage, and Derik seconded the motion.  Sharon moved that Chris pay the invoice forthwith, and Derik seconded said motion. The vote to approve was unanimous. 

REQUEST FOR QUALIFICATIONS:  A review and discussion followed on the Request for Qualifications draft presented by Sharon. Among other suggestions, it was determined the deadline dates should be amended to afford more time for each segment. Chris moved to approve the RFQ as amended, and Derik seconded the motion. The vote was unanimous to approve. 

Wayne suggested it be published to the MCSD members that the package would be available by contacting and requesting same from Chris Rose at christopherrosepsgccoj@gmail.com.  The review of and vote on responses received will take place at the May meeting.

APRIL MEETING: Due to the Easter holiday, the April meeting is cancelled.

There being no additional business, the meeting was adjourned.

REMINDERS:

1. Future meetings will be held monthly on the third Monday of each month, with the next meeting scheduled for May 15, 2017.
2. The legal address for “MCSD” is Millers Creek Special District, Sharon Johnson, Secretary, P.O. Box 47375, Jacksonville, FL 32247.