January 2017 Minutes
Millers Creek Special District
January 16, 2017 Meeting Minutes
The meeting was called to order at 6:35 P.M. by Chair Rene Pulido.
Board Members Present: Rene Pulido, Chair; Derik Flint, Vice Chair; Sharon Johnson, Secretary; Chris Rose, Treasurer; Jonathan Wright
Board Members Absent: Danny Pulido
Others Present: Attorney Wayne Flowers, Gary Hall, Marcia Hodgson, Deon Downey, Bobby Baker, and Kate Thilges
A quorum was present.
November and December 2016 Minutes were approved unanimously.
Chris Rose presented the January 2017 Treasurer’s Report and proposed the reports be posted monthly on our website. The vote was unanimous to do so. Motion was made and seconded to approve the report. The vote was unanimous to do so.
We have received in excess of $70,000.00 from the Tax Collector for assessments. There may be a small additional amount disbursed in the next few months. The current bank account balance effective January 18, 2017 was $73,582.93. A Lewis, Longman invoice totaling $1,362.00 00 for attorney’s fees was presented, and by unanimous vote it was approved to be paid.
The District received approximately $12,650.00 in voluntary donations from the District property owners. The donations were to be repaid in January 2017 when assessments were received from the Tax Collector. Discussion ensued regarding the need to have those funds available for an additional year, until January 2018, for future costs. It was proposed that the District property owners be sent a letter asking that the District be permitted to retain said funds for another year. Each donating property owner may opt to be reimbursed in February/March 2017 or January 2018. It was proposed, and the vote was unanimous, that Chris Rose draft a letter to members stating the foregoing.
Sharon reported the Tax Collector’s Office was requesting an ACH form in order to deposit our assessments in our account. Chris Rose indicated he provided said form to the Tax Collector.
Discussion on the liability insurance was tabled as Danny Pulido was absent. Rene Pulido indicated it may be necessary for Danny to resign from the Board as his ER responsibilities are in conflict with our monthly meetings. There was discussion as to who might be willing to serve in the event there is a vacancy. Rene Pulido will speak to Louis Joseph or, in the alternative, Deon Downey.
Joe Wagner had previously provided a proposal for soil testing. It was suggested the soil sampling be rolled into a consultant’s scope of work. Jonathan Wright will notify Joe Wagner of same.
The Board will review the draft of RFP 2012-002 and discuss at February meeting. The final draft must be published in the Daily Record and posted on our website. Attorney Flowers should receive a hard copy.
There was no update on the trash situations with Mayfair Village Apartments and The Preserve at St. Nicholas.
Sharon Johnson reported that Barbara McMorrow has agreed to serve on the Board, replacing Kay Gilmour. The vote was unanimous to have Barbara McMorrow join the Board.
There being no further business, the meeting was adjourned at 7:07 P.M.
- Future meetings will be held monthly on the third Monday of each month, with the next meeting scheduled for February 20, 2017.
- The legal address for “MCSD” is Millers Creek Special District, Sharon Johnson, Secretary, P.O. Box 47375, Jacksonville, FL 32247.